The Ohio State University at Newark


Services Center

Purpose

The Services Center offers the most timely, efficient support possible for the Newark campus faculty, staff and administration in the following areas: Photocopying and Mail Services. We offer full cooperation and maximum effort to provide quality customer service.

Location

Founders Hall, Room 156

Office Hours

Monday - Thursday: 7:30 a.m. to 6:00 p.m.
Friday: 7:30 a.m. to 5:00 p.m.

Summer and Break Hours
7:30 a.m. to 5:00 p.m.

Main Phone - 740-366-9213, ext. 6-9213

All services available through the Services Center should be requested by using the Newark Campus Reproduction Request Form available at the Services Center. The user is responsible for completely filling out the form and attaching it to the materials. Please keep the pink copy of the form as a receipt and reminder of your submitted work. Help in filling out the form may be obtained at the Reception Desk.


Staff

Rhonda Carter - Services Center Supervisor - 740.364.9688; ext. 49688

Marie Dacus - Office Assistant - 740.364.9693; ext.49693

Molly Hahn - Information Assistant- 740.366.9213; ext. 69213

Services Center/purchasing questions - 740.366.9234; ext. 69234


Photocopying

Equipment
Black and white / color copying available

Priorities

  • 1st priority: Faculty
  • Classroom Material
  • 2nd priority: Administrative
  • 3rd priority: Personal (as time permits)
  • Billing will be sent to you from Accounting

Lead Time

  • Three working days for copying. This assures your work request being completed during peak times: i.e., prior to semester, midterm and finals weeks. It also allows for times when the copier(s) are mechanically inoperable.
  • One-hour turn-around available
  • Books will not be reproduced without written copyright permission

Request Preparations

The Reproduction Request Form must be filled out and attached to your originals. CLICK HERE to save the form to your computer. Complete the form and attach with document to be copied.

Clear original on white paper will be needed for good copy. Smudges, dots, lines, etc. will show up on copies. Staples must to be removed. Materials should be submitted in copy ready form.

When copying onto letterhead, proper spacing on the original is important (do not type on the letterhead). Placing a piece of letterhead under your original will help guide you in adjusting margins.

Handwritten materials should be in black ink for good copy.

Copy jobs may be submitted via e-mail to rcarter@cotc.edu. Please remember to attach the completed form in PDF format and include complete instructions (number of copies, single or double sided, color of paper, staple, and date and number needed). 

Color Copies

Budgets will be charged $.15 per page.

Convenience Copiers
Located in all buildings: Founders mailroom, Warner Library and Student Center (3), Hopewell South, Adena Hall, LeFevre Hall and Reese Center. Copy codes are required to use these machines. Contact the Services Center for a code.

These copiers are for your convenience to produce copies of small quantities. Large amounts of copies should be submitted to the Services Center.

Paper Selection

Copy Paper

81/2 x 11 - white, cream, blue, pink, yellow, green, lavender, salmon
81/2 x 14 - white, gray, blue, pink, yellow, green
11 x 17 - white

Cover/Cardstock available

Ask for assistance in selection special paper for covers

Parchment available in natural, gold, gray

Folding/Inserting

Basic folds available (half, tri, etc.)

The folding machine can stuff envelopes (#10 - business size). Non-stapled pages are folded and inserted. The postage machine can then seal the envelopes.

Distribution of Material in Mailboxes

Offices are responsible for distribution of their own materials.

Approximately 450 copies are needed for all faculty and staff of both schools.

Shredding

Large quantities of material to be shredded will be picked up by LICCO as needed. Boxes are to be sealed and labeled "Shredding". Contact Spencer Kearton, ext. 6-9478, for pick up.

Office Supplies

Guy Brown: Contact Bess Moss in the Purchasing Office with any inquiries, ext. 6-9235.

Ordering is conducted through the Guy Brown web site.

Faxes

Fax Machine

Campus fax machine is located in the Services Center. The staff will send the fax, stamp the original, and place in individual's mailbox when completed.

Fax Number (740) 366-5047. Be sure to have your name included on the coversheet of any incoming and outgoing faxes.

Foreign faxes may be sent at a charge of $3.00 per minute of transmittal time.

Personal faxing is available at $1.00 per page.

There are fax machines at other locations on campus. Review the internal phone list for locations.

Mail

Equipment

Pitney Bowes Electronic Mailing System


U.S. Mail

Incoming Mail

- Picked up at the Post Office Monday - Friday at 9:00 a.m.
- Distributed to mailboxes by approximately 12:00 p.m., Monday - Friday.
- No weekend pick up or distribution.

Outgoing Mail
Delivered to Post Office at 8:30 a.m., Monday - Friday.

Public mailboxes are not available on the Newark Campus. Personal stamped mail may be placed in the Services Center to be delivered to the Post Office at the above times.

Stamps are not sold in the Services Center.

Do not mix metered and personal mail together.

Foreign mail should be delivered directly to the Services Center Reception desk. It is important to keep this mail separate from the regular first-class mail because of the additional postage.

Return Address Identification
Please put your name or department on the upper left corner beneath the logo. This helps identify sender if mail is returned to the campus.

Auxiliary control numbers must be put on envelope beneath the logo if they are being charged back to a grant.

Educational Material should be stamped denoting that it is Media Mail at the top of the envelope between the return address and the area for postage.

Large quantities of mail should be delivered to the Services Center window.

All packages should be ready for metering with class or special handling clearly marked, i.e., "Media Mail".


UPS (United Parcel Service)

Incoming UPS Letters/Packages

UPS letters and packages are delivered to Receiving and then forwarded to individual offices, mailboxes or to the Services Center for pick up. Questions regarding any letter or package coming to the campus should be directed to Receiving, ext. 6-9478.

Outgoing UPS Letters/Packages

UPS letters and packages should be delivered to the Services Center. Overnight UPS will be shipped UPS Next Day Air. Please proved a compete address (no P.O. Boxes). An overnight package form (for budget purposes) will need to be completed in the Services Center. UPS requests that we contact them for pick up by 2:00 p.m. Additional questions can be directed to Ext. 6-9213.


Campus Mail

Inter-office envelopes are available at the Services Center.

Empty envelopes should be returned to the Services Center for re-use. Please do not throw away these envelopes away.

Inter-Campus Mail

To be distributed by individual or office - the Services Center does not distribute interoffice mail from other Newark Campus offices.

Extended campus and OSU Columbus Mail

All campus mail must have complete campus address.

The Newark campus courier will deliver campus mail as follows:

Tuesday: Coshocton and Mount Vernon
Thursday: Columbus and Pataskala


Bulk Mail

Information: The Services Center staff will answer questions upon request.