Contact
Information
Faxes
Folding/Labeling/Inserting
Handling of Confidential Material
Location of
Services Center
Mail
Bulk Mail
Campus Mail
Distribution of Material in Mailboxes
Office Hours
Office Supplies
Photocopying
Color Copies
Lead Time
Paper Selection
Request
Photocopying
Purpose
Reproduction
Request
Shredding
Staff
UPS (United Parcel Service)
Purpose - The Services Center offers the most timely, efficient
support possible for the Newark Campus faculty, staff and administration
in the following areas: Photocopying and Mail Services. We
offer full cooperation and maximum effort to provide quality customer
service.
Location - Founders Hall, Lower Level, Room 156
Office Hours
Monday - Thursday: 7:30 a.m. to 6:00 p.m.
Friday: 7:30 a.m. to 5:00 p.m.
Window Phone - 740-366-9213, ext. 213
All services available through the Services Center should be requested by using the Newark Campus Reproduction Request Form available at the Services Center. The user is responsible for completely filling out the form and attaching it to the materials. Please keep the pink copy of the form as a receipt and reminder of your submitted work. Help in filling out the form may be obtained at the Reception Desk.
Coordinator
Sue Bidwell Office Staff Coordinator - ext.
688
Support Staff
Rhonda Carter Office Production Assistant- ext. 695
Mary Kay Yaus Office Production Assistant - ext. 214
Marie Dacus Office Production Assistant - ext. 213
Equipment
Ricoh 2075
Xerox 6115 Docutech
Xerox 3535 color copier
Priorities
1st priority: Faculty
Classroom Material
Non-Classroom Material
3rd priority: Personal (as time permits)
Billing
will be sent to you from Accounting
Lead-time
a. Three working days for copying. This assures
your work request being completed during peak times: i.e., prior to quarter,
midterm and finals weeks. It also allows for times when the copier(s)
are mechanically inoperable.
b. One-Hour Turn-around
Books will not be reproduced as a quick copy service.
c. Color copies will require a 3-day turn around.
Request Preparation
The Reproduction Request Form
must be filled out and attached to your originals.
CLICK HERE to
download this form and fill it out online. Please click the
"Print" button to print the form to be submitted to the Services Center.
Clear original on white paper will be needed for good copy. Smudges, dots, lines, etc. will show up on copies. Dittos will not copy. Staples must to be removed. Materials should be submitted in copy ready form.
When copying onto letterhead, proper spacing on the original is important (do not type on the letterhead). Placing a piece of letterhead under your original will help guide you in adjusting margins.
Handwritten materials should be in black ink for good copy.
Write "Paste-Ups" under Specific Instructions on the Request Form. Paste-ups require special handling by personnel. Secure past-ups around their edges with scotch tape (not glue, stickers, post-its, etc.).
Magnification and reduction capabilities are available on Services Center's copiers.
Copy jobs may be submitted via e-mail to rcarter@cotc.edu. Please remember to attach the completed form in PDF format and/or include complete instructions (number of copies, single or double sided, color of paper, staple, and date and number needed).
Color Copies
Budgets will be charged $.15
per page.
Convenience Copiers
Located in all buildings: Founders Mailroom
and Library (2), Hopewell Cafeteria, Hopewell South, Adena Hall, LeFevre
Hall, and the Reese Center. Copy codes are required to use these
machines. Contact the Services Center for a code.
These copiers are for your convenience to produce copies of small quantities. Large amounts of copies should be submitted to the Services Center.
Paper Selection
Copy Paper
81û2 x 11 - white, cream, blue, pink, yellow, green, lavender, salmon
81û2 x 14 - white, gray, blue, pink, yellow, green
11 x 17 - white
Three-hole punched paper is available in 8.5 x 11 paper. Not all colors are available in three-hole.
Cover/Cardstock (8.5 x 11" only)
Ask for assistance in selection special paper for covers
Weights of cover/cardstock: 60#, 65#, 67#, 110#
Parchment (certificate request)
natural, gold, gray
Folding/Labeling/Inserting
Use of the folding machine will be the
responsibility of the Services Center personnel.
Basic folds available (half, tri, etc.) Any special folding instructions should be communicated to the Services Center.
The folding machine can insert envelopes (#10 - business size). Non-stapled
pages are folded and inserted. The postage machine can then seal the envelopes.
Distribution of Material in Mailboxes
Offices are responsible
for distribution of their own materials.
Approximately 375 copies are needed for all faculty and staff of both schools.
Shredding
The Services Center will be responsible for shredding small amounts of
material for faculty and individuals without secretaries or student
workers.
Large quantities of material to be shredded will be picked up by LICCO as needed. Boxes are to be sealed and labeled "Shredding". Contact Services Center, ext. 213, for details of pick up.
Equipment
Pitney Bowes Electronic Mailing System
U.S. Mail
Incoming Mail
- Picked up at the Post Office Monday - Friday at 9:00 a.m.
- Distributed to mailboxes by approximately 12:00 p.m., Monday - Friday.
- No weekend pick up or distribution.
Outgoing Mail
Delivered to Post Office at 8:30 a.m., Monday - Friday.
Public mailboxes are not available on the Newark Campus. Personal stamped mail may be placed in the Services Center to be delivered to the Post Office at the above times.
Stamps are not sold in the Services Center, but are usually available for sale at the campus bookstore.
Do not mix metered and personal mail together.
Foreign mail should be delivered directly to the Services Center Reception desk. It is important to keep this mail separate from the regular first-class mail because of the additional postage.
Return Address Identification
Please put your name or department
on the upper left corner beneath the logo. This helps identify sender
if mail is returned to the campus.
Auxiliary control numbers must be put on envelope beneath the logo if they are being charged back to a grant.
Educational Material should be stamped denoting that it is Media Mail at the top of the envelope between the return address and the area for postage.
Large quantities of mail, First Class and Educational, should be delivered to the Services Center window.
All packages should be ready for metering with class or special handling clearly marked, i.e., "Media Mail", "Library Mail".
UPS (United Parcel Service)
Incoming UPS Letters/Packages
a. UPS letters and packages are delivered to Receiving and then forwarded to individual mailboxes or to the Services Center for pick up. Questions regarding any letter or package coming to the campus should be directed to the Purchasing Department, ext. 234.
Outgoing UPS Letters/Packages
UPS letters or packages should be delivered to the Purchasing Department.
Overnight letters and packages will be shipped UPS Next Day. A completed air bill, and overnight package form (for budget purpose) can be obtained from the Services Center. The air bill must accompany the item being shipped. UPS requests that we contact them for pick up by 2:00 p.m. Additional questions can be directed to ext. 213.
Envelopes
Letter and 9x12 envelopes are available at the Services Center.
Empty envelopes should be returned to the Services Center for re-use. Please do not throw these envelopes away.
On-Campus Mail
To be distributed by individual or office - the
Services Center does not distribute interoffice mail from other Newark
Campus offices.
Off-Campus Mail
All Campus Mail must have complete Columbus (or
branch) Campus address.
The Newark Campus courier will deliver campus mail to Columbus on Thursday.
Bulk MailInformation
a. The Services Center staff will answer questions
upon request. For detailed information please contact Sue Bidwell, ext.
688.
Lead-time
a. Bulk mailings can not be completed in one day. Please allow
enough time for a mailing to be produced, placed in envelopes, labeled,
sorted, counted, etc. for each mailing. Enough time should be included
to allow for the Post Office to receive, process, and deliver in time
of notification of the event.
Office Depot
Contact the Purchasing Office with any inquiries, ext. 234.
Ordering is conducted by Office Depot's web site.
Fax Machine
Located in the Services Center. The staff will send
the fax, stamp the original, and place in individual's mailbox when completed.
Fax Number (740) 366-5047. Be sure to have your name included on the coversheet of any incoming and outgoing faxes.
Foreign faxes may be sent at a charge of $3.00 per minute of transmittal time.
Personal faxing is available at $1.00 per page.
There are fax machines at other locations on campus. Review the internal
phone list for locations.
Alltel Newark telephone books are available at the Services Center.
All materials that come through the Services Center will be handled confidentially. Materials of extreme confidential nature should be communicated to us and we will make special arrangements to secure them prior to pick-up.
Tests
All tests and quizzes are secured in the test drawers in the Services
Center. An instructor needs to ask at the reception window for their material.
Weekend class arrangements must be made to have the test placed in a sealed envelope and placed in the individual's mailbox. Clearly mark the request form or speak to someone in the Services Center for this arrangement.
The Services Center will not give your test to any student to deliver to you, unless you have notified us in person.
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