Students with disabilities are welcome at The Ohio State University at Newark and Central Ohio Technical College. This section of our website contains information for you to become familiar with the process of registration with the Office for Disability Services (ODS), the first step to determine the services and academic adjustments you will need while in college. If you have questions after reading this section, feel free to call us at: 740 366-9441 or 1-800 963-9275.
Pre-admissions services: All prospective students are encouraged to contact ODS in the early stages of their college planning. Pre-admission services include information about academic support services, specialized equipment, transition issues, admission requirements, appropriate documentation, and meeting with disability professionals.
Pre-admissions services: To attend The Ohio State University Newark or Central Ohio Technical College and use the services that ODS provides, you will need to complete an application to the college or university.
The application process is the same for all students. There is no requirement to provide disability related information to the Admissions Office. Documentation of your disability should be sent directly to ODS. Your eligibility for services/accommodations from ODS is a separate process from admissions.
The Office for Disability Services provides accommodations and support services for students with disabilities that are individualized and flexible. Student medical and school documentation is reviewed to determine eligibility for services. Confidentiality is maintained. The student informs faculty of any special needs. Trained and knowledgeable ODS staff members assist students and faculty on issues of academic adjustment, learning strategies, advocacy skills, and transition from high school to college and into employment.
Eligibility for Services
Eligibility for services is determined on an individual basis. The disabling condition must meet the definition given in the Americans With Disabilities Act of 1990. Students must self-identify and make individual needs known to a professional in ODS. Documentation of the disability is required, call or write for complete guidelines. Do not send documentation to the Admissions Office.
Private consultations and confidential handling of documentation is normal practice. Students receiving services have complete control over the disclosure of information to faculty and other offices. No record of services provided appears on any transcript documents.
Disability Services provides services and accommodations to a wide variety of students who have disabilities. To initiate services, documentation of a disability, in one of the following forms, must be provided:
Attention Deficit (Hyperactivity) Disorder -A copy of a recent diagnostic report which states the DSM diagnosis; symptoms; instruments and procedures used to make the diagnosis; description of functional limitations, a record of medications used, prescribed dosage, any side effects experienced.
Chronic Illness - A letter from a physician stating the diagnosis and impact of the disability, including any limitations and a record of medications, prescribed dosage, and any side effects experienced.
Hearing Impairment - A copy of a recent audiological examination, which should include a diagnosis with etiology, degree, type, and configuration of loss, description of functional limitations, a record of medications used, prescribed dosage, any side effects experienced, and a copy of a recent Individual Education Plan (IEP) and Multi-Factored Evaluation (MFE) or Evaluation Team Report (ETR), if available.
Learning Disability - Results of psycho-educational test battery current within the past three years with functional limitations and recommended accommodations and a copy of a recent IEP and MFE or ETR.
Mobility Impairment - Written diagnosis of a mobility impairment, description of functional limitations, a record of medications used, prescribed dosage, any side effects experienced, and a copy of a recent IEP and MFE or ETR, if available.
Psychiatric Disability - A current letter from a psychologist or psychiatrist stating the diagnosis, characteristics of the disability, description of functional limitations, a record of medications used, prescribed dosage, any side effects experienced, and a recent copy of an IEP and MFE or ETR, if available.
Visual Impairment - A copy of a recent eye examination, which should include diagnosis and visual acuity, description of functional limitations, a record of medications used, prescribed dosage, any side effects experienced, a copy of a recent IEP and MFE or ETR, if available.
Students with other types of disabilities should consult with the Disability Services staff to determine the documentation needed.
The intent of the documentation is to ensure that those with legitimate disabilities receive services appropriate for the characteristics of the disability.
Types of Services
Disability Services provides services for individual needs and type of disability. General services may include:
- Extended exam time
- Quiet studio space for exams
- Readers and/or scribes for exams
- Computers for essay exams
- Disability counseling and advocacy
- Personal mental health counseling
- ADHD Coaching
- Support groups
- Sign language interpreters
- Amplification system
- Priority scheduling
- Learning strategies workshops
- Peer tutoring
- Auditory textbooks
- Notetakers, access to class notes, or AlphaSmart
- Disability parking permits
- CCTV system
- Adaptive Technology Resource Lab
Academic Adjustment Summary of Services
Interpreter or TypeWell Captioning - The student will provide information about utilizing these services. Appropriate seating will need determined.
Note taking Assistance (from class volunteer) - The student may choose a classmate or ask for instructor assistance in finding a volunteer to share class notes. ODS can have the notes copied or supply NCR tablets.
Computer/Screen Reader for tests - Computers, in a proctored setting, are available through the Testing Center. The student is responsible for reserving space at least one week before the exam. The instructor should arrange for materials, password and access instructions to be in the Testing Center.
Enlarged print - The ODS or Services Center will assist instructors with enlargement of print for test and class materials. Usually 48 hours is sufficient time to produce small documents; larger quantities require additional time. A clear black and white copy is necessary for quality production.
Use of CCTV - This piece of equipment enlarges print one section of a page at a time, projecting the image on a screen. It will not print an enlarged text. It is available in the Adaptive Technology Resource Lab. A student needing the CCTV on a test or to read items such as maps should make arrangements at least one week before the needed time.
Use of adjustable table/chair - If there is no table or pneumatic chair in the classroom, the student should notify the Office for Disability Services. Also if more than one student per class has this accommodation, one of the students should notify the ODS, Warner 226, 366-9441.
Service Animals - Authorized service animals may be in the classroom. Seating selection will need to be considered.
Sound Amplification - Equipment varies.
Extended Time - The student will need increased time to take tests, exams, etc. If suitable space and time are available for the student to test in one location, without changing rooms, the instructor may proctor the test. Tests may also be taken in the Testing Center in Hopewell 53. Tests may be delivered in person, by mail, or faxed. A proctor form is required with each test. They are available in the Testing Center and the Services Center, Founders 156.
Print to Audio - Print is translated into audio format. A clean, print copy is needed for translation. Staff in the ODS will either train the student to use this equipment, or will produce the needed format, depending on the student’s mobility and other factors. The instructor and student should determine how materials will get to the ODS. Consultation with ODS staff is advised.
Soundproof - Soundproof rooms are located in the Testing Center. The student is responsible for reserving a room by calling 366-9676 or coming to H53 at least one week in advance of the date needed. The instructor should arrange for any materials to be available in the Testing Center.
Textbooks in Auditory Format - Textbooks in auditory format must be ordered in advance of the start of the quarter. Students may contact instructors in the quarter prior to a class, requesting information needed to order the book. Instructor cooperation is key in arranging this accommodation.
Reader and/or Scribe for test - Trained readers and scribes are available through the Testing Center. The student is responsible for making arrangements at least one week before an exam by calling 366-9676. The instructor should arrange for any materials to be available in the Testing Center.
Adapted Access to Computer - If a computer station in the lab preferred by the student does not have software or devices enabling complete access, the instructor should contact the ODS. Examples of adapted access are enlarged text, screen reader, voice input, joystick, split keyboard, etc.
Documentation Process and Recommendations:
The Office for Disability Services (ODS) provides academic services and accommodations for students with diagnosed disabilities. The documentation provided regarding the disability diagnosis must demonstrate a disability covered under Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act (ADA) of 1990. The ADA defines a disability as a physical or mental impairment that substantially limits one or more major life activities.
The Office for Disability Services (ODS) will review and consider all pieces of documentation submitted. Documentation will assist ODS in understanding how the disability impacts the student in an academic setting and the current impact of the disability as it relates to the accommodations requested. Reviewing documentation is a collaborative process and each piece of documentation is handled on a case-to-case basis. The eligibility determination process is not a same day process. Once documentation is received, it will be reviewed in order of receipt; therefore, it is recommended that documentation be submitted will in advance of any accommodation related needs. The student will be contacted by an email to their OSU email address once the documentation has been reviewed. Upon receipt of this email the student is required to meet with a counselor for an intake appointment to be considered fully registered with the office. If you would like to discuss the documentation review process, it is possible to directly speak with an ODS counselor so your questions and concerns can be addressed.
There are multiple ways to provide ODS with documentation of your disability. This documentation should be completed or provided from a treating or diagnosing healthcare professional (psychologist, psychiatrist, counselor, therapist, social worker, medical doctor, optometrists, speech-language pathologists, etc.). The various methods are explained below:
- A full detailed evaluation or diagnostic report would provide the richest information to determine the best possible accommodations and supports.
- A report that provides proof of prior accommodations.
- Individualized Education Plan/ 504 Plan/ Evaluation Team Report
- Documentation that illustrates past use of postsecondary accommodations
- ODS has provided a “Disability Verification Form ” that can be completed by the healthcare professional.
- A healthcare professional can submit a letter of their own. Please provide the following information to ODS on letterhead with the date and signature:
- A diagnostic statement identifying the disability (with the date of diagnosis)
- Severity of the disorder (mild/moderate/severe)
- Medication or treatment currently prescribed
- An assessment of major life activities that are affected by the impairment (concentration, memory, social interactions, class attendance, learning, reading, thinking, etc.)
- Recommended accommodations that may assist the student in minimizing the impact of the condition in an academic setting (examples: test taking, class attendance, taking notes, understanding materials, speaking, comprehension, transportation, housing, etc.)
- Include test scores when applicable
Documentation can be mailed, faxed, or hand delivered to Warner Center 226:
Office for Disability Services
1179 University Drive
Newark, OH 43055
Fax number 740-364-9646
After documentation is reviewed, you will receive a phone call from an ODS staff person acknowledging its receipt and indicating if additional information is needed. Please be certain to include your current phone number with the documentation.